InboxAct
Guide••8 min read

The Complete Guide to AI-Powered Email Extraction

Learn how InboxAct's AI identifies actionable items, deadlines, and priorities from your emails to create meaningful tasks automatically.

The Complete Guide to AI-Powered Email Extraction

Understanding how AI transforms your emails into actionable tasks is key to maximizing your productivity with InboxAct.

How AI Email Extraction Works

Our AI engine analyzes multiple components of your emails:

Content Analysis

  • Natural Language Processing identifies action verbs and task-related phrases
  • Entity Recognition extracts dates, times, and contact information
  • Context Understanding maintains relationships between related information

    • Pattern Recognition

  • Email signatures are filtered out to focus on content
  • Reply chains are analyzed to find new information
  • Attachments are noted and linked to tasks

    • Customizing AI Extraction

    Custom Prompts

    You can fine-tune the AI with custom prompts:

    `

    Extract tasks from this email. Focus on:

  • Deadlines and due dates
  • Action items assigned to me
  • Meeting requests that need preparation
    • `

    Filter Rules

  • Sender-based rules for specific clients or team members
  • Subject pattern matching with regex support
  • Label-based filtering for organized processing

    • Best Practices

  • Use clear subject lines in your emails
  • Include deadlines in a consistent format
  • Set up smart filters to avoid noise
  • Review and refine your AI prompts regularly

    • Start optimizing your email workflow today with InboxAct.